Background: The New River Valley Regional Commission (NRVRC) requests proposals from qualified individuals or firms to provide COVID Pandemic response expertise for the development and production of the New River Valley Pandemic After Action Report. The plan must include history and activities of the Public Health Task Force during the pandemic as well as regional lessons learned and action planning for future regional responses. As part of this work, the selected individuals or firms must assess the value of the regional response through outreach to regional businesses, organizations and local governments. The selected firm must work closely with the New River Health District and Regional Commission guided by the Business Continuity Team. Qualified respondents will have expertise in crisis communication, comprehensive program assessment, interviewing techniques, and high quality production to fully integrate the history of the work of this region in its response to COVID-19 and documentation for use in future regional responses.

The Commission does not accept responsibility for any expenses incurred by any offeror in the preparation and presentation of a proposal.

Locations: This work will encompass outreach and engagement with partners, organizations, businesses and local governments from all five of the regional jurisdictions, Floyd, Giles, Montgomery and Pulaski Counties and the City of Radford.

Eligible Use of funding: Funding is available for services and materials necessary to complete the above proposed project. The primary purpose does not consist primarily of acquisition of equipment or materials, or rental of equipment, materials and supplies.

Application Process: RFPs will be available on the NRVRC website starting Thursday, April 28, 2022. Applications will be accepted beginning April 28 until 5:00 PM on May 13, 2022. Interviews will be conducted with top individuals and firms.

Evaluation Criteria: Projects will be evaluated on the following criteria:

- Project experience, capacity, and readiness (experience, financial viability/feasibility)
- Direct COVID Response Activities with regional partners
- Project timeline
- Quality assurance
- Proposed use of requested funds (applicants will need to submit a project budget)
- Efficient use of funding

Award Process: The NRVRC expects to notify applicants of award decisions by May 24, 2022. The NRVRC will oversee and manage the award process. Funds will be administered from Virginia Department of Housing and Community Development’s (DHCD) Community Development Block Grant (CDBG) special COVID funding via the NRVRC to selected individuals and/or firms based on the process outlined in this document. Funds will be distributed through a reimbursement request process according to DHCD and NRVRC guidelines and policies. All project awards will be conditional pending execution of written agreements between the NRVRC and selected applicants.
The NRVRC expected to award successful contract(s) by June 1, 2022. The review and selection of proposals will be made by NRVRC staff. Project selection and approval will be defined by restrictions and allowances based on CDBG guidelines and in compliance with all NRVRC policies. (Policy Link)
Services are anticipated to be provided on programmatic benchmarks and product completion basis.

Expected Submission Elements: Each offeror should submit the following using no more than 10 pages to include:
- Organizational information (including specific staff skills and experiences assigned to the project)
- Information on experience, organizational capacity, and project readiness
- Innovative features of your approach to this project, if applicable (interactive online tools, specialized interview techniques, direct connections and relationships to participating regional partners)
- Funding amount requested and activities funding will be used for
- Project budget
Applications should be submitted in .pdf format along with any supporting documentation (a budget can be submitted in Excel format).

Submission and Questions: Proposals should be sent via email no later than May 13, 2022 at 5:00pm EST to Holly Lesko, Business Continuity Team Program Director, at Contract negotiations may be initiated with one or more offers. Any successful offeror must comply with all state, federal and Commission policies and regulations as applicable to the services provided.

For questions please contact:
Holly Lesko, Program Director
Business Continuity Team
New River Valley Regional Commission
6580 Valley Center Drive, Suite 124
Radford, VA 24141
Phone: (540) 639-9313 ext. 250